Cloud computing can be an invaluable resource for business owners, providing a range of benefits that enhance their ability to keep their businesses running efficiently. Whether your team is working remotely, in-office or within a hybrid setup, having the proper tech in place can ensure that your business never loses or misplaces a file again. Below are three reasons why cloud services should be the norm at your business.
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1) Data Storage
Cloud infrastructure & computing allows business owners to securely store and access important documents and information related to their company, such as financial records, business plans, employee information and client information.
By having cloud infrastructure, your business can ensure that crucial information is both secure and also readily available whenever needed by authorized parties. This is especially important if physical copies of said documents end up misplaced or damaged.
Additionally, cloud-based communication platforms enable business owners to connect with their fellow teammates with ease, thereby keeping communication open without interrupting employees’ day-to-day work.
2) Keep Multiple Versions of Files
In the same vein as data storage, having cloud infrastructure means that you can also find previous versions of the same files. There are many instances where your team may need to reference older versions of a document or spreadsheet.
This is especially true when incorrect information has been added to a document, a client or outside party was given access to a document and a mistake was subsequently made, or if your team needs to simply refer back to a piece of information from an older version of that file.
Having multiple versions of files is deeply important to keeping accurate records, while also preventing old versions of files from getting mixed up with newer versions of the files.
Cloud services are oftentimes more affordable than investing in numerous hard drives kept in server environments. Companies that prefer to keep their files in separate hard drives no only have to worry about sifting through said files manually if they need to find a file, but these hard drives can have problems of their own.
Hard drives can fail (and servers too for that matter), be misplaced or accidentally wiped. In addition, they can also be damaged or warped if they are placed in a moist or hot environment. This can be costly for the company – not only due to the price of purchasing and replacing quality hard drives, but also the potential ramifications of losing important files. While hard drives may work well as an extra form of backup, they should be used in conjunction with cloud storage.
Running servers to host local information and traffic is costly too. Electricity costs alone can make this not worth your while, but factor in necessary upgrades over time to replace aging components or add capacity for memory or users.
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